# SmartBinder

# Organize Smarter. Access Faster. Stay Survey-Ready.

SmartBinder transforms the way your team handles documentation—eliminating manual filing, organizing compliance records automatically, and making everything instantly accessible from your phone, desktop, or QR scan. No more scrambling before inspections or searching through shared drives. With AI-driven classification and digital access tailored to your workflows, SmartBinder gives you the peace of mind that everything’s exactly where it should be—when you need it most.

### Easy to Use

Modern and intuitive interface that is easy for your team to adopt

### Available 24/7

Instant access to all of your files, in high definition, on your phone, tablet or laptop.

### Inspection Ready

Accepted by DOH, Joint Commission, FDNY and more.

## Intelligent Document Management

### Email documents directly into the system; AI classifies by type, asset, date, and location

### Customizable rule sets allow for recognition of metadata in subject lines, body text, filenames, and attachments

### Automates file storage with location-based sorting to match floors, zones, and assets

### Reduces time spent tagging, dragging, and renaming files manually

## Inspection-Ready, All the Time

### DOH-accepted digital binders structured for Joint Commission, FDNY, and more

### Automated alerts for missing, outdated, or expiring documentation

### Centralized, cloud-based access to inspection logs, reports, and remediation history

### Always-on compliance visibility from desktop, tablet, or mobile

## Mobile & QR-Enabled Access

### Scan a QR code to instantly receive a secure link to the right folder or file

### Email and SMS delivery ensures passwordless access for authorized users

### Configure visibility based on user role, location, or asset type

### Navigate entire document libraries or jump to a single record in seconds

## High-Definition On-the-Go Viewing

### Mobile-optimized document viewer renders PDFs, Excel, and other formats in high resolution

### Smooth navigation across pages and between files without extra clicks

### Supports simultaneous viewing of multiple documents for side-by-side review

### Enables documentation input and review directly from any mobile device

## Sample Clients

## **Legionella Compliance**

Meet DOH Legionella requirements with ease. Our digital binder simplifies data collection, reporting, and compliance for facilities of any size.

## **SmartMOP**

Ditch paper MOPs. SmartMOP boosts SLA compliance with digital procedures, site visibility, and task accountability across your data centers.

## **SmartRounds**

Replace paper rounds with digital workflows. SmartRounds ensures timely, accurate checks, helping prevent issues and ensure compliance.

We no longer worry about being Inspection Ready and making sure documentation is up-to-date. We know we are!

**Judy L. Operations & Compliance**

Vitralogy makes daily rounds easier to manage and report any issues through the app.

**John M. Cooling Tower Engineer**

Vitralogy makes sure our information is captured and stored accurately and easily accessible at inspection time.

**Ricky P. Systems Engineer**